Stop Unchecked Wholesale Price Creep Leaking Profit Across Your Venues
We automate the cross-referencing of weekly food & beverage delivery notes against your contracted price matrices. Eliminate silent 3%–8% invoice drift in Xero, Sage, and Dext without adding administrative payroll.
- 30-Day Free Baseline Audit
- Mutual NDA Signed First
- Zero System Logins Required
The Accounting Software Blind Spot
Multi-site pub, bar, and restaurant groups process thousands of supplier invoice lines each month. Here is why conventional accounting stacks fail to stop price drift:
What General Ledger Tools Check
Xero, Sage, QuickBooks, and Dext are built for accounting totals, not unit price governance.
- Mathematical totals only: Confirms Net + VAT = Total, but does not verify whether item unit prices match agreed price schedules.
- Nominal coding focus: Categorises the whole invoice to Food & Beverage general ledger codes without inspecting SKU line details.
- Rushed kitchen approvals: General managers and head chefs sign delivery notes under operational pressure without access to group contracts.
- Unchecked price creep: Distributors quietly adjust quarterly tiers or substitute SKUs with no automatic dispute raised.
What TCP123 Automated Reconciliation Audits
Our automated data pipeline cross-examines every line item directly against contracted rate cards.
- Line-by-line price verification: Parses each individual SKU across weekly delivery notes and matches against signed group rate cards.
- Catches sneaky pack substitutions: Flags when a supplier switches a 10kg case for 2x5kg packs charged at non-contracted higher unit rates.
- Zero bookkeeping disruption: Operates entirely on export PDFs. No accounting credentials, bank logins, or software integrations needed.
- Turnkey credit claim schedules: Delivers ready-to-send dispute tables citing exact invoice numbers, SKU codes, and total credit amounts.
The 3-Step Automated Reconciliation Protocol
Zero software installation, zero accounting credentials, and zero disruption to your daily operations.
1. Export Invoices & Matrix
Export 30 days of wholesale delivery invoice PDFs alongside your current agreed supplier price matrix CSV/PDF. No passwords or accounting logins required.
2. Automated Parsing & SKU Match
Our automated systems parse every individual line item across thousands of delivery lines, cross-referencing SKU codes, pack sizes, and unit rates against your signed contracts.
3. Actionable Credit Claim Schedule
Receive an itemised credit claim table detailing exact overcharges, invoice references, and total recoverable credit ready to submit to your supplier account manager.
What Your Finance Team Receives
Concrete, itemised evidence formatted for immediate commercial recovery.
Itemised Dispute Ledger
Every discrepancy logged with delivery date, invoice number, supplier SKU code, contracted rate, and net overcharge delta.
Executive Margin Summary
High-level dashboard revealing which venues, food categories, and wholesalers are experiencing the highest price drift rates.
Supplier Pushback Defence
Bulletproof audit trails cross-referencing contracted matrix effective dates and signed purchasing agreements to preempt pushback.
Rate Lock Variance Monitoring
Ongoing monthly batch audits ensuring supplier accounts remain strictly aligned with contracted pricing quarter after quarter.
Commercial Confidentiality & Data Governance
We treat your supplier pricing and commercial relationships with bank-grade confidentiality.
Zero Accounting System Credentials
We never ask for Xero, Sage, QuickBooks, or banking credentials. We operate exclusively on export PDFs and rate cards you choose to share.
Mutual Non-Disclosure Agreement (NDA)
Before a single document is shared, we execute a legally binding two-way NDA safeguarding all supplier terms, site identities, and pricing matrices.
100% UK Data Handling & GDPR Compliance
Data is processed on secure, encrypted UK infrastructure adhering to National Cyber Security Centre (NCSC) standards. Files are purged immediately post-audit.
Hospitality Invoice Automation — FAQs
You export 30 days of wholesale delivery invoice PDFs alongside your contracted supplier rate matrix. Our automated data pipeline parses every individual SKU line item, compares unit rates against agreed pricing, and produces an itemised credit claim table within 24 hours.
No. We never ask for accounting logins, bank credentials, or software integrations. Our analysis operates strictly on raw invoice PDFs and agreed supplier price sheets.
We execute a standard mutual Non-Disclosure Agreement (NDA) before receiving any paperwork. All files are processed on secure UK infrastructure under strict UK GDPR compliance.
We audit all major UK national and regional food and beverage distributors, including Brakes, Bidfood, Reynolds, Booker, Creed, Matthew Clark, and specialist local fresh meat/produce suppliers.
We provide a complimentary baseline audit covering your last 30 days of wholesale invoices for qualified multi-site UK hospitality operators, with zero ongoing obligation.
TCP123 UK is a systems engineering and IT solutions firm based in Ascot, Berkshire. We engineer automated data pipelines, cloud infrastructure, and business systems integrations for UK enterprises.
Request a Free 30-Day Wholesale Drift Audit
Discover whether supplier price creep is eroding your contracted margins. We audit 30 days under mutual NDA and return an itemised credit claim table within 24 hours.